How We Work
The Benevolent Fund directors are ultimately responsible for all the decisions we take – they have the final say on grants and loans. They are also accountable for the money we spend and how we spend it – and for the way we govern the Fund.
Roz Payne, our committee secretary, takes care of the day-to-day running of the Fund, along with Jan Burchell, Della Poolton and Nicki Biddlestone.
Our management committee meet every six weeks and it’s their job to consider grant and loan applications and then recommend them to the Directors for approval.
Meeting dates for 2018
Friday 25 May
Friday 29 June AGM
Friday 14 September
Friday 12 October
Friday 16 November
Friday 14 December
The committee has a broad base of members – the members with a vote are there representing a group or association linked with West Midlands Police. The majority are from the Police Federation, but there are others from National Association of Retired Police Officers, Association of Chief Police Officers, and Superintendent’s Association.
We also have non-voting members who are closely connected with the Force such as employees from the Force Personnel Department and the Chaplaincy.
If you are interested in becoming involved with the Management Committee we would love to hear from you.
So how do we make decisions?
Cases are presented to us anonymously and then voted on by the management committee. This decision is then ratified by the Directors who meet around 10 times a year.
If the case is deemed an emergency, then two directors can sign off an application and the committee secretary can authorise spending up to £500.
How are we governed?
We file audited accounts at the end of every financial year and tax returns. The accounts are approved at the AGM which members are invited to and where they can ask questions. And copies of these documents are available to any member.
Our Directors and Management Committee do not receive any remuneration or honoraria but they can claim travel expenses. Serving officers who are Directors or members of the Management Committee are allowed to attend meetings during duty time.For more information, please call us on 0121 700 1212 or click here.
Data protection policy
We are fully committed to compliance with data protection legislation, including the general data protection regulation (GDPR) which came into effect on 25 May 2018, replacing the existing Data Protection Act. We will follow procedures that aim to ensure that all employees, contractors, agents, consultants, partners or anyone else who has access to any personal data held by or on behalf of the Benevolent Fund are fully aware of and abide by their duties and responsibilities under the legislation.
How we use your data
WMP Benevolent Fund (and trusted partners acting on our behalf) uses your personal data:
– to provide goods and services to you;
– to make a tailored website available to you;
– to verify your identity;
– with your agreement, to contact you electronically or by post about promotional offers and products and services which we think may interest you;
The Benevolent Fund aims to update you about products & services which are of interest and relevance to you as an individual.
You have the right to opt out of receiving promotional communications at any time, by either calling us on 0121 700 1212 or emailing us at firstname.lastname@example.org
Sharing data with third parties
The Fund will seek a member’s explicit permission before passing on any of their data such as email address, telephone number or address to a partner organisation.
How long do we keep your data?
We will not retain your data for longer than necessary for the purposes set out in this Policy.
What persona data do we collect?
- your name, age/date of birth and gender;
- Payroll, collar or pension number
- your contact details: postal address, telephone numbers (including mobile numbers) and e-mail address;
- your correspondence and communications with us
You have the following rights:
– the right to ask for a copy of personal data that we hold about you (the right of access);
– the right (in certain circumstances) to request that we delete personal data held on you; where we no longer have any legal reason to retain it (the right of erasure or to be forgotten);
– the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you (the right of rectification);
– the right to opt out of any marketing communications that we may send you and to object to us using / holding your personal data if we have no legitimate reasons to do so (the right to object);
– the right (in certain circumstances) to ask us to supply you with some of the personal data we hold about you in a structured machine-readable format and/or to provide a copy of the data in such a format to another organisation (the right to data portability).